Vintopia Festival Vendor Booking Information

We invite you to join us for the inaugural Vintopia Festival at Cloudland, a fun and fresh twist on the traditional wine tasting. Guests will delight in a tasting journey with featured wineries, food stations, live entertainment, prizes, and some little surprises along the way – uniting our favourite wineries for a one-day extravaganza. Guests can taste up to 100 wines and explore offerings from a local featured distillery and small-goods producers.

We’re currently accepting bookings from wineries and other producers. If you think it’s right up your alley, review the information below and complete the form below by Friday 12th April. Alternatively, you can reach out to us on the contact details below.

Once our Vintopia Festival line-up is settled, we will then provide further details around bump-in/out, logistics, marketing and RSA leading up to the day.

Event Details

Date: Saturday 20th July
Location: Cloudland Level 3 – Rose Room, Moon Room and Terrace
Sessions: Over two sessions, 12pm – 3pm and 4pm – 7pm
Attendance: We are aiming for 200-250 per session.

Contact Information

Chris Cossio – 0481 238 993 or

How the Event Works

Guests can purchase tickets to either session, priced at $50 each. These tickets grant access to all tastings from all winery and producer stalls throughout the 3-hour session. As part of the ticket price, guests will receive a tasting glass, lanyard, and a tote bag for any take-away purchases made from the stalls. Cloudland will operate a bar and food stations on-site, offering select food and drinks for purchase on the day. Entertainment, including an MC and light DJ music, will be provided throughout the day.

Vendor Stalls

Our aim is to streamline and maximise value for vendors participating in our event. We have 19 stalls available, comprising 17 winery brands, a local distillery, and a small goods producer.

Each stall is priced at $250 and includes a 2.5m x 2.0m space, a pallet bar (like this bar), basic signage, a spittoon, 10-amp power, ice, water, and assistance with stock movement throughout the event. Vendors are welcome to display freestanding signage within their allocated space and to offer engaging activations or prizes, such as QR code scans for giveaways.

Vendors are responsible for supplying all tasting stock for the event. We recommend a maximum of 5-6 SKUs available for tasting per stall. Based on an estimated attendance of 400-500 guests (200-250 per session), we suggest providing approximately 4-5 units of each SKU for tasting throughout the day. To manage stock efficiently and ensure responsible service of alcohol, we recommend controlling tasting amounts to a maximum of 15-30ml per serving.

Selling Takeaways

Additionally, vendors are welcome to sell takeaway/delivery products during the event, with delivery encouraged to minimise on-site stock requirements. Vendors must provide and operate their own Point of Sale system for takeaway/delivery purchases. 100% of sales for takeaway/delivery purchases remains with the vendor.

Masterclasses and Other Activations

We want to create an engaging and dynamic event experience for guests, and we welcome innovative ideas from brands looking to enhance their presence beyond their stall. For instance:

  • Consider hosting a masterclass in one of our function rooms to showcase your brand and products.
  • Contribute to a prize for a lucky door giveaway.
  • Boost your brand visibility with a unique activation on our Rose Room Terrace,

We’re keen to hear your ideas. Please don’t hesitate to reach out and share your concepts with us.

Booking Form

Please fill out the below form by Friday 12th April to confirm your involvement. An invoice for your stall(s) will then be issued shortly after.

Dont’ be concerned if you don’t have all the information just yet, get in touch with Chris to work through it.

One brand per stall.
Vendors are encouraged to brand-up their stalls, offer competition entries or giveaways to encourage guests to stop by. Vendors are welcome to display free-standing or bartop banners and signs.

If you have any questions or require any more information, please contact Chris on 0481 238 993 or email

Once form is submitted, we will be in contact to confirm details and take payment.